Salary: Band E £26,000 to £32,000 FTE (dependent on experience)
Location: London, UK
Contract: Full Time, Permanent – all roles are open to job share, agile and flexible working
Working hours: 35 hours per week. Usual hours will be 10am until 6pm weekdays. Some evening and weekend work may be required as necessary. Appropriate technology will be provided.
Start date: January 2025
Applications close: 10am, Wednesday 20th November 2024
About us
Society of London Theatre and UK Theatre are the Membership Organisation for London and UK Theatre Producers, Managers, Owners and Operators. Society of London Theatre runs Theatre Tokens, Official London Theatre, TKTS and the Olivier Awards, and both organisations negotiate collective agreements on behalf of the theatre sector.
Both organisations share senior staff and have recently conducted a strategic review where they have agreed to a joint vision and mission.
Role summary
This role is part of the Awards and Events Team in the organisation’s Audience and Commercial Team. You will support, and work closely with, the Awards General Manager and Awards & Events Associate to help deliver the diverse SOLT & UK Theatre awards and events programme including the Olivier Awards, West End Live, Theatre Conference, Kids Week activities, UK Theatre Awards and the Mastercard Priceless programme of theatre events. You will also be required to support other branches of the Audience and Commercial Team to help deliver excellent services to the SOLT & UK Theatre membership, collaborating closely internally and also with external creatives and contractors. This role would suit an individual who is looking to gain more experience and responsibility in the delivery of high-profile events.
More details
Your key responsibilities and accountabilities are:
- To assist in organising meetings, creating agendas and circulating action points.
- To assist in planning and delivery of the Olivier Awards and UK Theatre Awards ceremonies.
- To coordinate all bookings for the Olivier Awards panels (including the Theatre, Affiliate Theatre, Dance, Opera and Family panels).
- To assist with the delivery of the Olivier Awards Launch Event, Nominees’ Celebration and Awards After Party.
- To help coordinate all Olivier Awards performing companies to ensure all needs and requirements are met during rehearsals and managed over the awards weekend.
- To coordinate the production, sale and distribution of any additional Olivier Award statues and Producers’ Awards.
- To assist in the delivery of the Mastercard Priceless theatre events programme.
- To assist in the planning and delivery of West End Live.
- To assist in the planning and delivery of the Theatre Conference.
- To lead on the delivery of the activities surrounding the Kids Week campaign.
- To maintain clear records and filing systems throughout the year for all Awards and Events information and assets.
- Tracking and physically moving any event stock or assets as necessary.
- On-going general administration as necessary.
- To assist the wider Audience and Commercial Team as appropriate, in the delivery of excellent services to our members.
For full details, please download the Job Description below and the Job Pack here or below.
How to apply
To apply for this role please email your CV and a cover letter outlining the qualities/skills/experience and knowledge you will bring to the role, including in the email subject line Awards and Events Administrator, Society of London Theatre to jobs@soltukt.co.uk.
Closing Date for Applications: 10am on Wednesday 20th November 2024
There is a rolling deadline for this vacancy. Applications will be screened as and when received. We welcome applications from all and are open to discussing access requirements. If you would like to discuss any access needs during your application or, if you are selected for interview, at the interview stage, please email us at jobs@soltukt.co.uk and the HR team will get in touch with you.
Our Diversity, Equity and Inclusion policy
We are committed to putting diversity, equity and inclusion at the heart of everything we do. We do this through recruiting from the widest spectrum of channels, constantly reviewing our policies and procedures to ensure they are fit for purpose and giving all our staff a voice. Our mission to produce a skilled, diverse and productive workforce for now and the future is crucial to our success as an organisation.
Apply Now
- Salary Offer £26,000 to £32,000 FTE (Band E)
- Application Pack SOLTUT-Awards-and-Events-Coordinator-Job-Description.pdf, SOLTUT-Awards-and-Events-Coordinator-Job-Pack.pdf
